Administrative Assistant, Marketing

Company: Pilot Thomas Logistics
Location: Boston
Posted on: April 2, 2026

Job Description:

Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business. Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible. Administrative Assistant, Marketing Location: Boston, MA - Hybrid In this highly visible role, you will combine classic executive support with planning and execution responsibilities that help us run our marketing teams at scale. You will work in a dynamic team environment, build effective working relationships cross-functionally and balance multiple tasks simultaneously. This is an ideal opportunity for a growth-oriented Executive Assistant or operations professional who wants to take their career to the next level. Day-To-Day: Manage calendars for the team leads: schedule internal and external meetings, prioritize time against strategic priorities, resolve conflicts quickly. Own the meeting operating system for the team: prepare agendas, ensure pre-reads are sent, document decisions and actions, and follow up. Plan and book domestic and international travel, including agendas, logistics, and briefing materials. Ensures expense reports and purchase orders are completed accurately, within budget limits. Support the annual and quarterly planning cycle (collecting inputs from team leads, consolidating plans, preparing planning meetings and materials). Turn priorities into concrete action plans (draft simple project plans, define owners and timelines, track progress in a lightweight tool like a Kanban board). Maintain a team roadmap / initiative tracker and regularly flag risks, delays, or decision needs to you and the leads. Support coordinating cross-functional initiatives (aligning stakeholders, scheduling check-ins, chasing deliverables, keeping everyone informed). Preferred Skills and Knowledge: Strong organizer and system thinker: you enjoy turning chaos into structure and building simple, repeatable ways of working. Excellent written and verbal communicator who can adjust tone and detail for different audiences. Highly proactive and resourceful: you see around corners, anticipate needs, and solve problems before they escalate. Comfortable working with confidential information and navigating a fast-paced, sometimes ambiguous environment. Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with collaboration and project tools (e.g., Teams, Miro, Asana, Trello, or similar) is a plus. Basic Qualifications: Bachelor’s Degree or 2 years of professional experience PTC carefully considers a wide variety of factors when determining compensation. The anticipated annual salary range for this position is between $70,000 - $80,000 . The salary range reflects a good-faith estimate of compensation at the time of posting. Actual compensation may vary based on a candidate's skills, qualifications, experience, and location. Additionally, candidates may be eligible for a performance-based bonus. Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock. Certain roles may also be eligible for participation in our equity programs. Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy. All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions. For more information about PTC’s comprehensive benefits, please visit our Careers Page . PTC recruits on a rolling basis. Candidates are considered as they apply, until the opportunity is filled. At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive PTC for ALL through an environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. PTC endeavors to make ptc.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact PTC's Talent Acquisition team at TalentAcquisition@ptc.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Life at PTC is about more than working with today’s most cutting-edge technologies to transform the physical world. It’s about showing up as you are and working alongside some of today’s most talented industry leaders to transform the world around you. If you share our passion for problem-solving through innovation, you’ll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us? We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with all applicable privacy and data protection laws. Review our Privacy Policy here ."

Keywords: Pilot Thomas Logistics, Waltham , Administrative Assistant, Marketing, Engineering , Boston, Massachusetts