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Senior Admin Assistant

Company: Thermo Fisher Scientific Inc.
Location: Waltham
Posted on: June 8, 2021

Job Description:

Job Description

Job Title: Senior Admin Assistant

When you're part of the team at Thermo Fisher Scientific, you'll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you'll be supported in achieving your career goals.

Location/Division Specific Information

Waltham, MA

How will you make an impact?

Independently performs advanced, administrative, and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes, and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will support several VPs and their teams. The location is in Waltham, MA.

What Will You Do?

  • Performs administrative duties such as handling telephone calls, letters and/or visitors, answering questions, and furnishing information, opening, and distributing mail, settling expense accounts, and maintaining office supply inventories and appointment calendars.
  • Coordinate meetings involving all stages of planning including logistics, vendors, and materials (in person, video conference or conference calls), and various other events for multiple senior executives and global teams across multiple time zones
  • Make travel arrangements and manage expense submissions
  • Take minutes and accurately enter data
  • Help proof reading and developing PowerPoint presentations as needed
  • Able to work off hours as needed to support executives
  • Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Contacts may be of sensitive, complex, and confidential nature.
  • Organizes correspondence and email; responds to requests for information.
  • Coordinates activities between departments and outside parties.
  • Composes complex documents using Microsoft Office Suite (Word, Excel, Power point, Visio, documents, emails, text, etc.)
  • Conducts research to compile data relating to required department reports and special projects.
  • Responds to correspondence not requiring Executive's attention.
  • Communicates department policies and procedures as directed by Executive.
  • Coordinates off-site meetings and executive events.
  • Performs other related duties and special projects as assigned.

How Will You Get Here?


  • High School Diploma + 5 years of experience
  • Bachelor's degree (Preferred)


  • Experience supporting high level executives
  • High level of professionalism
  • Experienced in multiple forms of written communications including business presentations, proposals, and memos
  • Instinctive ability to prioritize and quickly address core tasks
  • Demonstrated organizational skills for time critical deadlines and multi-tasking

Knowledge, Skills, Abilities

  • Handling confidential material, have strong follow-up skills
  • Ability and willingness to work in a fast-paced working environment
  • Ability to perform responsibilities with a high level of tact and integrity due to the frequency of senior level internal and external contacts.
  • Ability to adapt seamlessly and proactively within a fast-paced, fluid work environment.

At Thermo Fisher Scientific, each one of our 75,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission-enabling our customers to make the world healthier, cleaner and safer.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Keywords: Thermo Fisher Scientific Inc., Waltham , Senior Admin Assistant, Other , Waltham, Massachusetts

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